Your Production Timeline
Complete The Payroll Worksheet:
The Producer must provide a list of all projected talent who will need to be payrolled, on the Project Payroll Projections Worksheet (link provided in Step 1 of the Producer’s Guide email).
Preferably, this list will be received no later than 3 business days prior to the shoot start date. We are happy to accommodate last-minute talent onboarding, but it is essential that we have a full list of talent prior to their first day on set.
NOTE: A rush onboarding fee may apply for any talent requiring new employee onboarding within 24 hours of their expected start date. Please refer to the Service Agreement for fee rates and breakdown.
Approve Quote of Estimated Payroll Costs/Open PO:
A quote of estimated payroll costs will be generated based on the information you provide to us on the Payroll Worksheet.
Please approve this quote no later than the date specified in Step 2 of the Producer’s Guide email.
We need Producer approval of the estimated payroll costs before we can move forward with onboarding your talent.
NOTE: If applicable, a PO needs to be generated and received by firstname.lastname@example.org by the date specified on the Producer’s Guide.
Payment of 100% of Estimated Payroll Costs:
If applicable, once your PO has been received, we will invoice you for 100% of the estimated payroll costs. This payment is required by the first day of the project unless otherwise stated.
NOTE: We have financing options available to you. Please reach out to email@example.com with inquiries, or refer to the fees and rates section of the Service Agreement.
Final Payroll Approval:
Once your production wraps, you will receive an email with an attached updated Payroll Worksheet reflecting final payroll hours. Reply via email by the date listed in the Producer Guide email that all hours are approved.
NOTE: If there are any discrepancies, please let us know immediately so that we can work with talent to update the report.
Once payroll is processed, you will receive a final invoice for our payroll fees, plus any additional overtime and costs associated with your project.
We require payment within NET 15 days from the receipt of our final invoice.
NOTE: If you or your talent have any questions regarding payment status or tax reporting, have them contact firstname.lastname@example.org
Meal and Rest Periods
By California law, you must provide the employee a mandated half-hour lunch break, along with two 10 minute rest periods. If they are unable to take the full half hour for lunch, a meal penalty of one full hour will apply. A second half hour lunch break will apply for any hours worked over 12 consecutive hours in the same day.
Hourly Rate vs. Day Rate
By California law, anything over 8 hours is considered overtime.
If your crew was booked on a 10-hour day, the breakdown will be 8 regular hours, 1.5 hours of overtime, and a half hour of unpaid lunch. We will specify any “actual” overtime hours incurred over the industry standard 10-hour day.
NOTE: Our hourly rates are based on the day rates that you provide us on the Payroll Worksheet.
Workplace Related Illness or Injury
If a workplace related injury or illness occurs to any payrolled talent during the course of the production project, please refer to the Workman’s Comp Kit link in the Producer’s Guide for instructions and immediately contact email@example.com.