Our customized process redefines efficiency

 

We recognize that our clients do not always have the time to handle the immediate needs of payroll and human resources. That is where we come in. OOTB works with you to find a process that works for your team. 

 
 

Account Manager  

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We assign you a hands-on account manager who oversees your production from start to finish. This is your go-to guru for all payroll production questions.

Account manager roles

  • On-board first time employees

  • Time card receipt and review

  • Manage expenses and 1099 review

  • Provide a comprehensive package at the end of the shoot with all payroll costs for your approval


Employee On-boarding 

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On-boarding employees is quick and seamless.

OOTB On-boarding at a glance

  • Employees are on-boarded through our online platform.

  • Our secure employee portal allows talent to easily manage their personal data, access paperless pay stubs, W2s, and payment history

  • You will have a transparent view into our HR and on-boarding system

  • Employees have access to an employee handbook online

  • Same day employee on-boarding is available


Electronic Time Cards 

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We get your talent set up for payroll online and manage all the details.  

  • Electronic time card management allows your employees to track their hours on the go.

  • We have a comprehensive understanding of industry day rates which is important when converting those rates into hourly calculations according to CA labor laws.

  • All overtime is reviewed and approved by production.

  • We can offer an OOTB time card manager on location to handle all the details and wrangle the madness of large-scale productions.


Agency Fees, Commissions & Coogan Accounts

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We take care of all of the other details that come with payroll for photo production. 

  • We understand that dealing with talent agencies can be difficult and frustrating. 

  • OOTB we take this off your plate by working with agencies directly to ensure Agency Fees, commissions, and talent payments are handled correctly.

  • Your account manager reviews all reimbursable expenses and makes sure they are properly reconciled.

  • Our understanding of Child Labor laws and Coogan accounts minimizes payroll errors.


Client Approval 

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OOTB offers full transparency on your production/employee costs giving you direct access to all time recording

  • All time cards will be collected and submitted to receive final approval from your team before payroll is processed.

  • Our online portal gives you access to all records and reports


Production Summary 

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We provide you the “big picture” for each production.

  • We deliver a detailed summary of your production costs and fees.

  • We can provide a full break down of all costs by individual vendor codes


Customized Process

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Our expert account managers understand the needs of each production.

  • OOTB works with you to create the best process for your production from start to finish.

  • Our “Yes” team thinks out of the box in creative and proactive ways to fill the needs of each client.